How we work
Our Process
Five steps, each with a deliverable. Nothing about an event should depend on a conversation somebody half remembers.
- 01
First call to site walk
Discover
We ask what the event is, who it serves, and what went wrong last time. Then we walk the site — gates, lots, back-of-house, egress routes — because the drawing never matches the ground.
What you receive
- Scope summary
- Site observations
- Known constraints and permit conditions
- 02
Four to twelve weeks out
Plan
Movement plan, staffing structure, and run of show are built together, not in sequence. Every position gets a purpose and a supervisor; every transition gets a time and an owner.
What you receive
- Run of show
- Position map and staffing plan
- Transportation and traffic plan
- 03
Two weeks to load-in
Prepare
Vendors confirmed, signage produced, radios assigned, contingencies written. Supervisors are briefed on their sections and on the decisions they are authorized to make without calling up.
What you receive
- Briefing packets
- Contingency and weather plans
- Load-in sequence and access list
- 04
Show days
Execute
SAS runs a coordination position from first arrival to a genuinely clear site. Radio discipline is enforced, changes travel through one channel, and the schedule is held or consciously adjusted.
What you receive
- On-site command structure
- Live schedule management
- Incident logging and escalation
- 05
Within two weeks
Evaluate
We debrief while the detail is still fresh and hand over notes you can act on: what to keep, what to change, and what it will take to change it before the next event.
What you receive
- Written debrief
- Prioritized recommendations
- Updated plans for next cycle
The point of it
Documentation is what makes an event repeatable
Most event problems are not new problems. They are last year's problems, unrecorded. Our process exists so the knowledge stays with the event rather than with whoever happened to be on radio.
By the end of a cycle you own a run of show, a position map, a movement plan, and a debrief — usable whether you bring SAS back or run it yourself.
Related pages
Start at step one.
A discovery call and a site walk cost you an hour and tell us most of what we need to scope the work.
- Direct line
- (714) 702-5868
- luis@sasmgtgroup.com